Terms of Service

Last updated 3 October 2026

1. Who we are

Bricken is a trading name of Tom Kurpanik, a sole trader, of 126 Colmore Row, Birmingham B3 3AP, United Kingdom. Contact: hello@bricken.net. In these terms, “we” and “us” means Tom Kurpanik trading as Bricken, and “you” means the business that signs up.

2. Using Bricken

• Bricken is for business use. By signing up you confirm you are using it for your trade or business, not as a consumer.
• You sign in with a code sent to your email address. Keep access to that email address secure, because anyone who can read it can sign in as you.
• Each email address belongs to one company. The person who sets up a company is its owner. The owner can add team members, who can add and edit records but can’t change settings, manage the team, manage billing or download all the data.
• The owner is responsible for who they add, and for what everyone on the account records.

3. Free trial, prices and payment

• There are three plans: Site at £19 a month or £190 a year, Builder at £39 a month or £390 a year, and Contractor at £79 a month or £790 a year. What each plan includes is shown on the Plans page in the app and on bricken.net. On these plans, the limits on live jobs and office users are prompts to move up a plan, not blocks. We are not registered for VAT, so no VAT is added.
• A new company gets a 7-day free trial with everything in Builder. No card is needed to start it. To carry on after the trial, choose a plan and add a card in Settings → Billing. You are first charged when the trial ends (if fewer than 2 days are left when you add the card, our payment provider’s minimum can add a day or two free), and then at the start of each month or year.
• If the trial ends without a plan, your account becomes read-only: you can still see and download everything, and nothing is deleted. Choose a plan at any time to carry on. Each company gets one free trial; a company that has already had one is charged straight away when it subscribes.
• Some companies join on the Free plan with an invite code. It costs nothing and has no end date, with firm limits (shown in Settings → Billing); to go past them, you move to a paid plan. You can move to a paid plan at any time.
• If you sign up through an accountant’s referral link or code, you get 20% off for your first 12 months. We pay that accountant a share of what you pay, which doesn’t change your price.
• Subscriptions renew automatically at the end of each month or year until you cancel. Payments are taken by Stripe, our payment provider; we never see or store your card details.
• We may change prices. We will email the owner at least 30 days before a new price applies, and it will apply from your next renewal after that, so you have time to cancel if you don’t want to continue.

4. Cancelling

• You can cancel at any time in Settings → Billing → Manage billing. Cancelling stops future payments. You keep full use until the end of the period you have paid for (or until your trial ends).
• The free trial comes first, so you can try Bricken before paying anything.
• Yearly plan: if you change your mind, you can have a full refund within 14 days of being charged for a year. After 14 days it isn’t refundable, but you can cancel so it doesn’t renew.
• Monthly plan: we don’t refund part-used months; cancelling stops the next payment.
• We will always refund where the law requires it or where we have made a mistake.

5. If a payment fails

If a payment fails, we will let you know in the app, and you have 7 days to update your card. After that, or after your subscription ends, your account becomes read-only: you can still see and download everything, but you can’t add or change records until the subscription is running again. We don’t delete your records because a payment failed.

6. Your data

• The records you put into Bricken (jobs, costs, payments, receipts and the rest) belong to you. You give us permission to store and process them so that we can provide Bricken to you, and for the anonymised price averages described below.
• Prices, shared anonymously. You also allow us to use the prices in your quotes and on the receipts you upload to improve the default prices Bricken suggests to everyone. We take only the item, its quantity, unit and price, the date, and the region (from the site or company postcode), never names, suppliers, clients or addresses. We use an item's price only combined with the same item's prices from at least 5 companies in the same region, so no one can see or work out your prices, and we never show any company's own prices to anyone else. You can turn this off at any time in Settings, under Your data ("Share anonymised prices"): from then on we use nothing new from your account. Averages already worked out before you turned it off can't be taken apart, but they contain nothing that identifies you.
• The owner can download a copy of everything at any time from Settings, including when the account is read-only.
• If you want your company and its records deleted, email us from the owner’s address and we will delete them within 30 days, apart from billing records we must keep by law. We may delete the records of an account that has been read-only and unused for more than 24 months, after emailing the owner at least 30 days beforehand.
• When you record information about other people, such as your clients or the people who work for you, you are responsible for having the right to do so. We handle that information only on your instructions, as described in our Privacy Policy and in section 12 below.

7. Receipt reading

Bricken can read the figures from a photo of a receipt automatically. Each company has a monthly allowance of automatic readings, shown in Settings. Past the allowance, you can still attach photos and type the figures in yourself. Automatic readings can be wrong, so check the amounts before you rely on them.

8. The figures are not advice

Bricken calculates profit, VAT, CIS, cash-flow projections and similar figures from what you enter. They are estimates to help you run your business. They are not accounting, tax, legal or financial advice. They depend on the information you enter being complete and correct, and on the settings you choose, such as your VAT scheme. You are responsible for your tax returns, CIS returns and other filings, and you should check them with a qualified accountant.

9. Fair use

Don’t use Bricken to break the law, to store anything you have no right to store, to try to get into other people’s accounts or data, to overload or disrupt the service, or to copy or resell it. We may suspend an account that does, after telling the owner why where we reasonably can.

10. Availability and backups

We work to keep Bricken running and your records safe, and we back up the database every night. We can’t promise the service will never be interrupted or free of errors, and we may change or improve features over time. If we ever decide to close Bricken, we will give the owner at least 60 days’ notice so you can download your records.

11. Our liability

• Nothing in these terms limits liability for death or personal injury caused by negligence, for fraud, or for anything else the law does not allow us to limit.
• Otherwise, we are not liable for loss of profit, revenue, business or goodwill, or for any indirect or consequential loss, including losses from relying on Bricken’s figures instead of taking professional advice.
• Our total liability to you in any 12 months is limited to the amount you paid us in those 12 months.

12. Information you record about other people

For personal information you put into Bricken about other people (for example clients’ names and addresses, or workers’ names, rates and CIS details), you are the controller and we are your processor under UK data protection law. We will:

• process it only to provide Bricken to you, and otherwise only on your documented instructions or where the law requires;
• make sure anyone who works on Bricken is bound to keep it confidential;
• keep it secure, as described in our Privacy Policy;
• use only the service providers listed in our Privacy Policy, with contracts that protect the data, and tell you before adding new ones so you can object;
• help you respond to requests from people exercising their data protection rights, and tell you without undue delay if we become aware of a breach affecting your data;
• delete or return it when you close your account, as set out in section 6; and
• give you the information you reasonably need to show you are meeting your own obligations.

The full terms are in our Data Processing Agreement, which is part of these terms.

13. Changes to these terms

We may update these terms. If a change matters to you, we will email the owner at least 30 days before it applies. If you keep using Bricken after that, the new terms apply.

14. Law

These terms are governed by the law of England and Wales, and the courts of England and Wales will deal with any dispute.