Privacy notice for our crew

From the builder you work for · 30 September 2026

For builders: this is a template for you to give the people who work for you. Open it from the Workers page in Bricken and your company’s name and contact fill themselves in; then print it, or send the link. Read it first and change anything that isn’t how you work (for example how long you keep records). It is a starting point, not legal advice. Polska wersja.

Polska wersja

Who we are

The builder you work for (“we”) decides what is recorded about you and why: we are the controller. Contact: the owner of the business. We use an app called Bricken to record your days, pay and receipts; Bricken handles the information only for us (see Bricken’s privacy policy).

What we record, and why

What	Why	Lawful basis
Your name, email address, pay rate	To give you the app, and pay you	Contract
The days you log: the job, the date, the times you tapped Arrived and Left, notes	To pay you for the work you did, and cost the job	Contract
CIS: your UTR, the CIS rate, whether and when we verified you with HMRC, your verification number	To take CIS and pay it to HMRC, and give you your monthly CIS statements	Legal obligation
Right to work: how and when we checked it, who checked it, a follow-up date, and a photo of the document if we took one	The law requires us to check that you can work in the UK and keep a record	Legal obligation
Cards and qualifications (for example CSCS): type, number, expiry, a photo; site inductions	Site safety, and because sites and main contractors ask for proof	Legal obligation (health and safety); legitimate interests
Receipts you send us	To pay you back and cost the job	Contract
Site photos you take	To show the job’s progress	Legitimate interests
The site check, only if we switch it on for you (see below)	To check days are logged from the site, so pay is right and fair for everyone	Legitimate interests

The site check

It is off unless we switch it on for you, and we will tell you if we do. When it’s on and you tap Arrived or Left, your phone asks once for its location. Bricken works out how far that is from the job’s postcode and keeps only that distance, like “On site” or “About a mile away”. Where you actually were is never stored. Nothing is checked between the two taps, and nothing tracks you in the background. You can say no to location: your day is still recorded, marked “No site check”.

Who sees it

The owner of our business and the people we let approve days. You see your own days, receipts, pay and CIS statements, never our prices or figures. We give HMRC the CIS information the law requires, and our accountant what they need for our books. Bricken and the companies it uses to run the app (listed in its privacy policy) handle the information for us, under contracts that protect it.

How long we keep it

Pay, days and CIS records: at least 3 years after the end of the tax year they belong to (HMRC’s rule), and usually 6 years for our accounts.
Right-to-work records: while you work for us and for 2 years after you stop.
Cards, inductions and site photos: while you work for us, and for the job’s records after.
Site check distances: with the days they belong to.

Your rights

You can ask us for a copy of what we hold about you, and ask us to correct it, delete it, or restrict or object to how we use it. Ask the owner of the business. If you’re unhappy with how we handle your information, tell us first; you can also complain to the Information Commissioner’s Office: ico.org.uk/make-a-complaint, 0303 123 1113.